Access Foundations

FoundationsXP is available in five different versions, corresponding to the very specific needs and budgets of start-ups and smaller companies (1 to 3 users).

FoundationsXP is an award-winning entry level accounts system for small businesses.  It combines the best in accounting functionality with complete ease of use and an extremely competitive pricing structure.

All the complexities of double-entry accounting are taken care of by the system, which can include up to 24 fully integrated modules.  These are available in five different packages to match your style of business and your budget.  This means you can start small and add functionality as your business grows.

FoundationsXP offers a comprehensive range of commercial tools, in addition to strong financial ledgers.  It is the only solution in its class to deliver true multi-currency processing, is web-enabled for Internet transactions and includes electronic data transfer (XML) as standard.

With its exceptional ease of use, great flexibility and simple upgrades, this is the ideal solution for new and growing companies.

System-wide Benefits

You can be confident that your Access Accounts solution will deliver superior value for money and the best functionality in its class.  You are free to install your new software on as many machines as you like, and you can have up to 10 members of staff working in your accounts at the same time.  This means your solution can have a positive impact on every area of your operation.

But cost, functionality and multi-user operation are just three of the many advantages to be gained from choosing Access.  Here is an overview of the other factors that set Access solutions apart… and make your life so much easier.

Complete Ease of Use

 All Access solutions share the same true Windows ‘look & feel’ with clear, informative and user-friendly screens for every business process.  Movement between screens is kept to a minimum and pop-up lists speed the entry of commonly used values, such as stock codes.  You can customise task bars for each member of staff and work on multiple screens at the same time, for even greater efficiency.

Using Access Accounts, even the most complex business processes can be handled using a series of simple, highly intuitive steps.  When help is needed, on-screen tips and tutorials (written with the non-technical user in mind) lead the way.  Learn how to use one part of your new system and the rest will quickly follow. 

Seamless Expansion

You do not need to overspend now in order to gain flexibility for the future.  You can start small, gradually adding users and functionality at a pace that suits your business and your budget.  Each new module will slot straight in, quickly becoming a familiar part of your Access system.  This is the cost-effective way to meet your changing business needs.

And moving up the range couldn’t be any easier.  When you step from FoundationsXP to Horizons, or Horizons to Dimensions, you enjoy the smoothest change-over imaginable. All of your historical data is available immediately (in exactly the same format) and - because all Access solutions share the same way of working - the need for retraining is minimal.  This helps to guarantee excellent long-term returns on your investment in Access software.

Effective Integration

One of the biggest advantages of modern business systems is their ability to eliminate mundane and error-prone tasks, such as repeated re-keying of the same business data.  Access Accounts modules (including costing and cash book) integrate seamlessly with one another, so that a single entry automatically updates every relevant part of your system in real-time.

Horizons and FoundationsXP also include powerful facilities for exchanging data with your other business applications, including ‘Best of Breed’ solutions and industry-specific software.  Using integration standards such as ODBC (Open Database Connectivity), transactions generated outside your accounts system can be imported straight into your daily workflow and consolidated into a single database, for greatly improved productivity.  Seamless integration with Microsoft Office is provided as standard - placing your accounts literally ‘on the menu’ in Excel, Project and Word.

Multi-Currency & the Euro

Horizons and FoundationsXP are renowned for the strength and simplicity of their multi-currency facilities.  There is no limit to the number of currencies you can trade in, or the number of exchange rates that you can allocate to each currency.  All the complexities of calculating and accounting for exchange rate differences are handled automatically by the system, leaving you free to concentrate on selling to the global market.

Significantly, this level of functionality extends across all relevant modules.  Transactions carried out in different currencies can be consolidated within a single customer (or supplier) record, while re-valuing your bank balance, your debtors and your creditors is effortless.  Full currency analysis is passed straight into your Nominal Ledger, for detailed management reporting. When Access customers in the Republic of Ireland adopted the Euro, their change-over was swift and painless.

Management Reporting& Business Intelligence

With its excellent facilities for reporting and data analysis, Access Accounts will help you understand your business with new depth and clarity.  Individual records hold and display a 3-year summary of activity, while a lifetime of transactions can be searched, sorted and sub-totalled with ease.  When it comes to company-wide reporting, the options are almost limitless…

Choose from up to 150 conventional (paper-based) Crystal reports, covering everything from debtors and stock levels to Profit & Loss and Balance Sheets.  Select your favourites from a range of 150 advanced (on-screen) business intelligence summaries, and place them on your desktop for instant access.  Every report and every summary can be tailored to your precise business needs – ensuring that you spend all your time analysing valuable business information, rather than searching for it.

Multi-Period Auditing & Enquiries

Access brings greater transparency to your trading activities.  Completed transactions update your whole system (including the nominal ledger) instantly, and automatically become part of an indelible audit trail.  This trail reveals every transaction in detail, right back to its point of origin.  You can retain the full line by line detail of every transaction indefinitely, or purge selected items at your discretion. 

Two years’ accounts can be kept open at all times, allowing you to post transactions forwards and backwards from the current trading period.  Individual transactions can be traced using a wide range of facilities, including detailed reports and powerful drill-down options.  You can add notes to every transaction and reprint source documents (such as sales orders and invoices) at will.  This helps to keep your accountancy and audit fees to a minimum.

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